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Payroll Services for Small Businesses
Your staff paid correctly and on time, with PAYE, pensions and HMRC handled for you
We run your payroll weekly or monthly, send payslips, file Real Time Information with HMRC, manage workplace pensions and tell you exactly what to pay HMRC each month.
- Payslips on time, every time
- RTI filed with HMRC
- Pensions auto-enrolment handled
- Fixed fee, agreed first
Get your payroll fixed fee
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How much do payroll services cost?
Choose your business type and how many people you pay. Your fixed monthly fee updates instantly.
Your business
In short
What do payroll services include?
Payroll services calculate each employee's pay, deductions for Income Tax, National Insurance and pensions, and produce their payslips. Every time you pay staff, the payroll must be reported to HMRC through Real Time Information. An accountant runs the payroll, files the submissions, manages workplace pension auto-enrolment and tells you how much to pay HMRC by the 22nd of each month.
- Employer NI15% above £5,000 a year
- Employment AllowanceUp to £10,500
- PAYE payment22nd of each month, if paid electronically
- Our fee£5 per employee a month
Who needs to run payroll?
You must register as an employer with HMRC and run payroll before the first payday if:
- You pay an employee at or above the Lower Earnings Limit
- You pay a director's salary through your limited company
- An employee already has another job or a pension
- You provide benefits, such as a company car or health cover
- You need to auto-enrol staff into a workplace pension
- You pay subcontractors as employees after a status review
You can register as an employer up to two months before you first pay anyone.
Payroll deadlines every employer must meet
RTI submissions and payments to HMRC follow a fixed monthly and yearly timetable.
- FPSOn or before paydayFull Payment Submission for every pay run
- EPS19 October 2026Employer Payment Summary, if needed
- PAY22 October 2026PAYE and National Insurance paid to HMRC
- P6031 May 2027P60s given to employees at the year end
P11D forms for benefits in kind are due by 6 July 2027, and Class 1A National Insurance is paid by 22 July.
What's included in our payroll services
Everything needed to pay your team correctly and stay compliant.
- Registering you as an employer with HMRC
- Weekly, fortnightly or monthly payroll
- Payslips for every employee
- Full Payment Submissions to HMRC
- Employer Payment Summaries
- Statutory sick, maternity and paternity pay
- Workplace pension auto-enrolment
- New starters and leavers, P45s and P60s
- Student loan and other deductions
- Employment Allowance claims
- Your monthly HMRC payment in writing
- Unlimited questions by phone, email and video
What it costs to employ someone
Employer costs go beyond salary. These are the main ones for 2026/27.
| Cost | Rate |
|---|---|
| Employer National Insurance | 15% of pay above £5,000 a year |
| Employment Allowance | Reduces employer National Insurance by up to £10,500 a year, if eligible |
| Workplace pension | At least 3% employer contribution on qualifying earnings |
| National Living Wage | £12.71 an hour for workers aged 21 and over |
Sole director with no other staff? Companies whose only employee is a director can't claim the Employment Allowance. We plan the director's salary to keep costs low.
How our payroll service works
Four simple steps every pay period.
Tell us about your team
New starters, hours, overtime and any changes before each payday.
We run your payroll
We calculate pay, tax, National Insurance and pension contributions.
You approve and pay staff
We send payslips and a payment summary for you to approve and pay.
We file payroll with HMRC
We send RTI submissions and tell you what to pay HMRC and when.
Payroll penalties and how to avoid them
HMRC charges penalties for late RTI submissions and late PAYE payments.
| Number of employees | Monthly late filing penalty |
|---|---|
| 1 to 9 | £100 |
| 10 to 49 | £200 |
| 50 to 249 | £300 |
| 250 or more | £400 |
Late payment penalties range from 1% to 4% of the amount paid late, depending on how often it happens in the tax year, with an extra 5% if tax is unpaid after 6 and 12 months. Source: GOV.UK payroll penalties.
Payroll services prices
Fixed fees, agreed in writing before we start. Prices exclude VAT.
Payroll per employee
Added to any package for each employee, with payslips, RTI and pensions.
Check my exact priceLimited company, Complete
Payroll and pensions for up to 5 employees, plus accounts, VAT and monthly bookkeeping.
Check my exact priceP11D benefits in kind
Annual P11D forms and Class 1A National Insurance for employees with benefits.
See all add-onsDirector-only payroll is included in every limited company package. Build your own package.
Using payroll services vs running payroll yourself
Payroll mistakes affect your team and can lead to HMRC penalties, so many employers outsource it.
| Doing it yourself | With Fixed Fee Accountant | |
|---|---|---|
| Calculations | Tax codes, NI and pensions to get right | Calculated and checked for you |
| RTI filing | You file every pay run on time | We file every submission |
| Pensions | You manage auto-enrolment duties | Auto-enrolment handled |
| Changes | You keep up with new rates each April | Rates updated automatically |
| Cost | Your time, plus software | £5 per employee a month + VAT |
Payroll services for every type of employer
Choose your situation to see how we help.
Limited companies
Director and staff payroll as part of your company package.
Accountant for limited companies →Small businesses
Weekly or monthly payroll for shops, salons and cafés.
Accountant for small businesses →Construction firms
Site payroll alongside your monthly CIS returns.
Accountant for construction firms →Contractors
An efficient director salary for single-director companies.
Contractor accountants →Healthcare practices
Payroll for clinics, practices and their staff.
Accountant for healthcare →Start-ups
Employer registration and your first payroll set up properly.
Accountant for start-ups →Workplace pensions sorted
Every employer must enrol eligible staff into a workplace pension. We handle assessment, enrolment, contributions and your declaration of compliance.
Fixed fee payroll services
With fixed fee payroll services, you pay a set amount per employee each month, agreed before we start. Changes, new starters and questions are included, so your fee never changes because you needed help.
- Price agreed in writing first
- No hourly rates
- No charge for questions
Online payroll services
With online payroll services, you send changes by email or through our portal, approve payroll online and your team receive payslips digitally, wherever you are in the UK.
- Secure online document upload
- Evenings and Saturdays
- Support anywhere in the UK
Payroll services FAQs
How much do payroll services cost?
Payroll is £5 per employee a month plus VAT, added to any package. Director-only payroll is included in our limited company packages, and our Complete package includes payroll for up to 5 employees.
When do I have to pay PAYE to HMRC?
PAYE and National Insurance are due by the 22nd of the following tax month if you pay electronically, or the 19th by post. Small employers can sometimes pay quarterly.
What is Real Time Information?
Real Time Information, or RTI, means reporting pay and deductions to HMRC every time you pay staff, through a Full Payment Submission made on or before payday.
What is the employer National Insurance rate?
Employer National Insurance is 15% on pay above £5,000 a year per employee. The Employment Allowance can reduce your bill by up to £10,500 a year, if eligible.
Do I need to run payroll for a director?
Yes, if you pay the director a salary through the company. Many directors take a small salary and the rest as dividends. We plan the most tax-efficient salary for you.
Do you handle workplace pensions?
Yes. We assess staff, enrol eligible employees, calculate contributions, send them to the pension provider and file your declaration of compliance with The Pensions Regulator.
Can you run weekly payroll?
Yes. We run weekly, fortnightly, four-weekly or monthly payroll, depending on how you pay your team.
What happens if I file payroll late?
HMRC charges a monthly penalty from £100 for employers with 1 to 9 staff, rising to £400 for 250 or more, plus penalties for paying PAYE late.
What is the National Living Wage?
The National Living Wage is £12.71 an hour for workers aged 21 and over. Lower rates apply to younger workers and apprentices.
Can you take over our payroll part way through the year?
Yes. We take over from your current provider at any point, carrying forward year-to-date figures so nothing is lost.
Get your payroll running smoothly
Tell us about your team and we'll confirm your fixed fee, usually the same working day.